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Personal Time Management Assessment Log
Quick Summary
A form you can use to record where your time is going each day, analyze your use of time to look for ways to get more effective, and eventually get rid of impacts to your project and your sanity from having to spend valuable time on the wrong (or not best) things!
What this is
This template provides a time log for helping busy project managers and team members watch where their precious time is going each day, and categorize it to find out whether their time is being used appropriately on valuable project work, or is being eaten up by paperwork, interruptions, or other time-sinks that don't contribute to getting our projects done! Use it yourself or give it to that always-behind team member—maybe their time really is getting sucked away by non-value-add requests. This form will help you see the time and task landscape of your days.
Why it's useful
We are often required to multi-task a great deal during the course of our workday-going to meetings, answering questions from others, handling "fire-drills," doing paperwork. If we're not careful, the interruptions and "small tasks" can rob us of critical time blocks where we get to concentrate on our main work, get problems solved, and come up with creative ideas for the good of our projects. It's worth periodically analyzing where our time is going each day to see if "time robbers" have crept in as tasks or as influences on what we're having to spend time on!
How to use it
Use the form on the next page to keep a personal log for a day or so, at 15- or 30-minute increments.
Fill out the first two columns during the day (Time period and Task). Do not fill out the remaining columns yet.
After recording your time for a day or two or three, go back through the form and fill out the other columns. These columns ask you to categorize each of the task entries you made. They will provide some interesting insight into where your time gets spent.
Look at your results - where are you spending significant time in less-than-important areas? What should you change?
See the last page of this file for a list of typical time-robbers that may be plaguing you and consider how to remove them from your day.
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