Personal Time Management Assessment Log

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Quick Summary
A form you can use to record where your time is going each day, analyze your use of time to look for ways to get more effective, and eventually get rid of impacts to your project and your sanity from having to spend valuable time on the wrong (or not best) things!

What this is

A form you can use to:

• Record where your time is going each day.
• Analyze your use of time to look for ways to get more effective.
• Make an action plan to attach areas of wasted or unproductive time.
• Eventually get rid of impacts to your project and your sanity from having to spend valuable time on the wrong (or not best) things!

Why it's useful

We are often required to multi-task a great deal during the course of our workday—going to meetings, answering questions from others, handling "fire-drills," doing paperwork. If we're not careful, the interruptions and "small tasks" can rob us of critical time blocks where we get to concentrate on our main work, get problems solved, and come up with creative ideas for the good of our projects. It's worth periodically analyzing where our time is going each day to see if "time robbers" have crept in as tasks or as influences on what we're having to spend time on!

How to use it

1. Use the form on the next page to keep a personal log for a day or so, at 15- or 30-minute increments. Fill out the first two columns during the day (Time period and Task). Do not fill out the remaining columns yet
2. After recording your time for a day or two (or three), go back through the form and fill out the other columns. These columns ask you to categorize each of the task entries you made. They will provide some interesting insight into where your time gets spent.
3. Look at your results and do an analysis. Where are you spending significant time in less-than-important areas? What should you change?
4. Identify action steps to take to address issues with your precious time.

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