Team Roles and Responsibilities List


Quick Summary
This file contains formats and example contents for a Team Roles and Responsibility List.


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What this is

This file contains formats and example contents for a project Team Roles and Responsibility List, which documents items such as:

  • Who is on a (cross-functional) project team
  • What cross-functional role they are filling
  • What they are responsible for in that role
  • Specific duties they'll perform to fulfill those responsibilities
  • Contact information (optional)

Why it's useful

The simple discipline of methodically articulating the roles and responsibilities of each project team member is important for ensuring several aspects of getting a "high performing team." The list should:

  • Help each member understand the scope of their role - what they are responsible for in terms of work and results. Being specific about responsibilities and duties can often clarify each person's task and review responsibilities in unexpected ways.
  • Help ensure that all needed cross-functional team members are involved early enough in the project. Bad project results such as overall unprofitable products, un-manufacturable devices, under-performing systems, and hard-to-use user interfaces can often be traced to lack of involvement by non-development personnel early in a project - manufacturing, business users, support personnel, documentation writers, etc. The earlier such team members are included, the more influence they can have in what the project delivers, and the more problems or 'off target' results they can help the team avoid.

How to use it

  1. If you're starting a project, use formats from this file to document project team members and their specific roles and responsibilities on the project.

  2. If you're already executing a project, it's not too late to create a Team Roles and Responsibilities List to clarify responsibilities and check for holes" that could cause important project tasks or quality checks to go undone.

  3. You can additionally use the more detailed formats to go further and define very specific tasks or duties included in that person's role, to accomplish the responsibilities assigned to them.

  4. Roles and Responsibility definitions created for different teams can be used to create templates later projects can select from. If that's a goal, find a place to store the role descriptions from projects so later projects can re-use them.

  5. See "How Creating the List Fits into the Project Lifecycle" on the next page for more on use of the list.


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