Portfolio Manager Job Description


Quick Summary
Description of responsibilities typically assigned to a Project Portfolio Manager.


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What this is

A description of responsibilities typically assigned to a Project Portfolio Manager. This position usually reports to an executive with position responsible for project execution. The responsibility could be corporate-wide, or related to projects in a particular division. For example the portfolio manager might report to a Director of Strategic Projects, a Director of Enterprise IT, a VP of Development or R&D, etc.


Why it's useful

As companies or divisions take on multiple projects, the process for deciding which projects to execute, and when, and what resources to assign to each project, become critical to whether the company meets its business objectives. The portfolio manager becomes a key role in facilitating project prioritization, resource allocation, and project approval decision-making.


How to use it

Use the following responsibility and skills descriptions to craft a job description most appropriate for your organization. If you are creating a new position, the job description will help you think about internal candidates who might be appropriate, or help you prepare to interview candidates from outside the company. If you already have a portfolio manager position, the responsibilities and skills items below should still provide another perspective on what the role can cover, as well as skills areas your portfolio manager would find valuable to develop further.

NOTE: In larger organizations with many projects underway, the job responsibilities may be split among 2 different positions:

  • a "portfolio manager" who maintains the most strategic view of business objectives and how various projects fit within those objectives, and is most responsible for the overall prioritization criteria and process and making decisions (or recommendations to executive management);
  • a "resource manager" who works most closely with functional managers and project managers to understand the resource needs of each project (skills, expertise, timing and numbers from various functions) and coordinate resolution of resource conflicts.

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