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Portfolio Data Collection Letter

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Quick Summary
Letter for soliciting input for a comprehensive list of the work currently underway or proposed in our organization. Helps a company establish a project portfolio management process or perform a "physical inventory" on a current portfolio. Contains a detailed list of project and non-project work.


What this is

Letter for soliciting input for a comprehensive list of the work currently underway or proposed in our organization. Helps a company establish a project portfolio management process or perform a "physical inventory" on a current portfolio. Contains a detailed list of project and non-project work.


Why it's useful

To make sure management has a clear picture of what work the organization is actually undertaking and to make sure effort is being spent on the "right things". The process of managing a portfolio of projects, prioritized according to their importance to the company, can't begin properly without such an assessment of current and planned work.


How to use it

This letter can be distributed to functional managers and project managers along with a data collection form. The form should contain Project Name, Current Phase, Critical Success Factors, and Resources Needed to Complete, Phase Milestones etc. Data can then be compiled into a comprehensive list for the organization, and prioritization of the elements of the portfolio can begin.


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