PMP Exam Study Group Guidelines

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Quick Summary
Guidelines for establishing and running a study group of project managers who are preparing to take the Project Management Institute (PMI^®) certification exam to become a Project Management Professional (PMP^®).

What this is

This template provides guidelines for establishing and running a study group of project managers who are preparing to take the Project Management Institute (PMI) certification exam to become a Project Management Professional (PMP). It defines who is involved in the study group, the level of commitment required from all members, study buddies, and a schedule for week-by-week studying of the PMBOK^® (Project Management Body of Knowledge), on which the PMP exam is based.

Why it's useful

The PMP exam is very challenging and requires significant preparation - hours and hours of study - to pass the first time. This study group approach was created by members of a specific interest group in PMI, the Women in Project Management (WiPM) SIG. Their goal was to bring a structured schedule, peer group support, and wisdom and assistance from project managers who have already passed the exam, to the sometimes lonely and daunting task of exam preparation. The schedule spreads the studying out over time, one phase per week, to fit alongside people's other commitments while maintaining a concentrated study focus.

How to use it

• First use this information to establish expectations with potential study group members.
  The first page contains a Mission statement, as well as a Personal Commitment Agreement that someone must sign before joining the group. Studying for the PMP exam requires a commitment of time and energy. This study group approach requires that people participate in periodic study classes, pre-class preparation, and between-class support of a study buddy. Your study group should contain only those truly committed to this level of effort.
• Determine who your instructor team members will be and orient them to the role. These instructors will co-lead one or more phases of weekly study.
• Have the group select study buddies. They will encourage each other, as well as spend time studying together each week.
• Schedule and launch your study meetings using the agendas in this document, reviewing expectations and assignments with study group members and instructors. Dates are included in this sample agenda to show you how the study group meetings and work flows. Update the agenda for the dates your group will follow.
• Assign members to be co-leaders (along with the PMP instructor) of each PMBOK phases being studied. They will be responsible for leading the Conference Call/Study Group Session, preparing the phase summary written notes and reviewing the phase summary notes with the Instructor. They will present their phase summary notes during the session.

^® PMI, PMP, Project Management Professional, PMBOK, and the Project Management Body of Knowledge are registered trademarks of the Project Management Institute.

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